Full-time, Paid, Administrative Assistant, HIV Prevention/Treatment and Gay Men's Health

January 11, 2023

Wed., Nov. 30

Application Deadline
Accepted on a rolling basis, but interested students are encouraged to apply ASAP

Target Start Date
June 2023

The Office of Eamonn A. Vitt MD

Position Description
Dr. Eamonn A. Vitt MD's practice is seeking an administrative assistant for his direct primary care medical practice that specializes in HIV prevention & treatment and Gay Men’s health. The position will provide a great mentoring opportunity for those interested in the healthcare/mental health professions (pre-med, post-bacc, pre-nursing, pre-PA, pre-therapist/psychology/social work, studying for MCATs or USMLEs, etc.), and will be an excellent resume builder for medical school/graduate school. This position will also provide the opportunity to study (MCAT, etc.) or work on professional school applications in the case of occasional downtime.

The successful applicant will have a chance to see the doctor-patient relationship up close, focusing on a historically medically underserved community, and have an opportunity for mentoring. Dr. Vitt has been named a "Top Doctor" in NYC for the past seven years in a row, has volunteered with Doctors Without Borders, and has teaching appointments at Columbia and NYU medical schools. Previous employees have all been successful in achieving admission to medical school.

Responsibilities include: 

  • Welcoming, and providing incredible customer service to, every patient
  • Maintaining patient confidentiality and discretion in accordance with professional expectations as well as HIPAA policy
  • Answering phone calls, emails, questions, etc. in a prompt and polite manner
  • Managing patient scheduling, onboarding new patients, and managing new patient inquiries
  • Handling payments accurately and responsibly
  • Entering patient information and scanning, updating, and filing medical records accurately
  • Communicating with patients, pharmacies, laboratories, and other offices under doctor’s guidance
  • Assisting patients with coordination of care and navigation of the healthcare bureaucracy
  • Coordinating laboratory specimens for send-out
  • Helping to maintain a clean, courteous, and professional working environment
  • Organizing and maintaining supplies
  • Assisting with appropriate clinical matters when necessary
  • Assisting with website content and possibly small research/writing projects
  • Assisting with phlebotomy (blood-drawing)

Position Requirements: 

  • Interest in the healthcare/mental health professions, and in particular, gay men's health and HIV treatment and prevention
  • Recent undergraduate degree in any field
  • Excellent verbal, written, and interpersonal communication skills
  • Ability to work in a continuously-evolving environment while being a detail-oriented team player
  • Computer/IT proficiency a plus
  • Immunization against standard communicable diseases (including but not limited to COVID-19 and Influenza) before starting the job, and a willingness to follow COVID-19 infection control precautions

Time Commitment
Full-time (Monday - Friday) with a one-year commitment

$20 per hour or more (depending on experience)

While there is no application deadline, applications will be reviewed on a rolling basis and interested students are encouraged to apply as soon as possible due to the competitive application process. Please email your resume and cover letter to [email protected].